September 21, 2014

Business/Operations Manager (part-time)

Care Share Health Alliance

Cary, North Carolina

Administrative officer
Finance officer

Field of Interest
Public policy
Social change
Social services

Position: Business/Operations Manager

Reports to: Kellan Moore, MPH, Executive Director

Type: Part Time (20 hours per week)

Location: Cary, NC

Closing Date: Sept. 10, 2014

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Care Share's mission is to work with state and local partners to facilitate and foster Collaborative Networks and models that improve the health of the underserved people in North Carolina.

Care Share is an independent statewide technical assistance resource center created to strengthen the safety net system by facilitating and fostering the development of Collaborative Networks and models. Our approach is community driven because we believe that expertise and the solutions exist at the local level.

A Collaborative Network is an entity comprised of multiple local partners who integrate medical, preventative, community, social, and economical resources to achieve collective outcomes through a coordinated system of care.  The network has a shared vision, purpose, priorities, strategies, and objectives aligned to improve the health of the underserved.

The Business Manager will be part of a statewide nonprofit organization with the primary responsibility of managing the day-to-day operations and working with the Executive Director, Board Treasurer and Audit/Finance Committee to develop, implement, maintain and monitor sound financial and human resources policies and procedures for Care Share.

This position is a flexible, 20 hours per week and requires little travel (5%). The following description breaks down the different aspects of the work and expected results.

Major Duties and Responsibilities:

(80%), Financial Policies and Procedures, Human Resources

Advise and assist the Executive Director in projection and planning, budgeting, general accounting control monitoring and other related fiscal tasks.  Coordinate services with outside bookkeeper, accountant and auditor.

Manage Care Share bank accounts and credit cards, maintain adequate and accurate financial records including recording routine transactions for determining gross revenue, expenses, surplus and basis financial and statistical information.

Prepare reports, i.e., property tax, invoices, dissemination of information to the staff retirement plan administrator, health and agency insurance, and others as the need arises.

Prepare grant financial statements, semi-annual and annual funding reports, applications, and various other ad hoc reports as required.

Assist with the preparation of reports for the Finance Committee and Dashboard for the Board of Directors

Assist in the development of the annual budget and track budget to actual results.

Coordinate hiring process for new employees and exit process for terminated employees; manage employee files and provide compliance with applicable laws and regulations.

(20%) Operation Support, Office management:

Manage the operation and maintenance of the 6-8-person office, including the negotiation and execution of any equipment & lease agreements.  Along with phone system, Internet and copier.  Manage the mail, files and supplies. Provide support to Executive Director, board and staff with community meetings and other events as needed.


Required Skills:


  • 5+years demonstrated experience with nonprofit management, health administration, or related field.
  • Bachelor's degree required.
  • Oversight of foundation, state, and federal grants, management and reporting.
  • Experience managing an organization's financials: Coordinating services with a bookkeeper, accountants and auditors.
  • Experience administering health benefits and 401k plans.
  • Oversight of day-to-day operations, policies and procedures for a nonprofit.
  • Experience negotiating and managing vendor contracts.
  • Budget development and monitoring
  • Very strong organizational skills with attention to detail and follow through.
  • Ability to develop efficient systems that align with policies.
  • Juggle multiple projects and deadlines.
  • Flexible, ability to adjust to changing priorities.
  • Strong written and verbal communication skills
  • Ability to work as a team towards a statewide effort


Desirable Skills:


  • Familiarity with health care and/or safety net system
  • Evaluation and data analysis


Additional Responsibilities:

Maintain a trustworthy, positive, proactive and cooperative attitude among all employees to help create and support an environment that encourages and advocates employee teamwork and respect for diversity to achieve maximum potential of Care Share's mission. Complete other job duties as assigned.

As an equal opportunity employer, Care Share is committed to fostering a diverse, multicultural work environment with a commitment to our values and mission.  Care Share provides equal employment to all participants and employees without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, veteran or marital status. Minorities are encouraged to apply.

Date Posted
August 29, 2014

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